Receive & Print Split Labels Within a Warehouse

*Location with bins, hereafter referred to as “WH w/Bins”

1. Tap Receive on the main menu

This will bring you to a screen that requires the entry of a PO number.

The overflow menu accessible by tapping the ellipsis will allow you to scroll through and select an active, unexpired order.

2. Enter a PO number (and tap the search icon) or select your PO from View Open POs to begin receiving to an order. 

This will bring up a screen that will show the primary details about the order. This screen shows:

• Vendor name
• PO Number (Internal FieldStack PO number or client-assigned PO number if one exists on the order)
• On Order (total number of units originally ordered)
• Left (Number of units remaining to be received to the order)
• Suspended Quantity 
• Order Type
• Receive Into (will show Staging Location by default)
• Start button

3. Tap Start to begin receiving

This will bring up a new screen that begins with the Vendor and PO Number fields pre-filled.

4. Scan the barcode of your first item. Scanning your barcode will fill in the following fields:

• Barcode (Primary)
• Item (Description long)
• Description - Extended Name
• Item Number  -One Stop Order Number
• Cost - Recorded on the item
• Price - List price
• Inner Case Qty - In Box Item Quantity/Editable
• Vendor Case Qty - Vendor Case Size/Editable
• Quantity Ordered
• Quantity Left - Remaining to receive
• Quantity Receiving - Must be filled in to move forward
• Boxes of Product - Editable/triggers the amount of labels to print
• Remove Item - Removes this item from the screen
• Print (#) Labels - Triggers the printing of split/license plate 4 x 6 labels

5.  Enter the quantity you are receiving of the item on screen by typing a number into the Quantity Receiving field.

6. Note that entering a number into this field changes Remove Item to Add Item

If you are boxing up more items with this item and want a run of labels to put on that box you can tap Add Item to move to the second item; this is uncommon.

7. To receive your item into inventory tap Print 1 Labels. This processes the receive transaction, puts the item into inventory in the warehouse temporarily, sends the item out based on a split that was done within the G-screen, and receives any remaining quantity for the warehouse into a staging location. From the staging location, the item must later be Put Away to put it back into Warehouse inventory. The item is now on account as being in stock, but is not associated with the warehouse overall inventory and is not assigned to a bin location.

8. Continue scanning the items that need to be received, entering the numeric Quantity Receiving at each scan.

9. After all items are scanned and processed, tap Finish PO to complete your process and return to the main menu. This sends you out of Receive mode but does not do anything transactional as items receive one by one during the process.

LABELS

After each product receive, a split label will print out.

Each label shows:

• Scannable Barcode and Primary UPC
• PO Number to which the item was received
• Label number
• Date/Time
• List Price
• Case - Vendor Case Size as inputted on Buying tab
• Item Number - One Stop Order Number
• Full Cases Received - Eaches received divided by vendor case size/can be decimal value
• Eaches Received
• Extended Name followed by Description
• Store Grid with abbreviations of store location numbers
• Quantities to send
  1. In the quantities to send are, Cases are shown in full numbers as black on white
  2. Eaches are shown in quantities as white on black
  3. WH shows how many went into a staging location and should remain in the warehouse
     
     

Receive Within a Store

1. Tap Receive on the main menu

This will bring you to a screen that requires the entry of a PO number.

The overflow menu accessible by tapping the ellipsis will allow you to scroll through and select an active, unexpired order or an open receive "reason".

2. Enter a PO number or select your PO/reason from the Open POs list to begin receiving to an order.

This will bring up a screen that will show the primary details about the order. This screen shows:

• Vendor Name
• PO Number - Internal FieldStack PO number or client-assigned PO number if one exists on the order
• On Order - Total number of units originally ordered
• Left - Number of units remaining to be received to the order
• Suspended Quantity - Number of units scanned but not committed 
• Order Type
• Print labels toggle
• Stage all toggle
• Start button (bottom right/not shown)

3. Tap Start to begin receiving

4. Scan your first item

5. Enter the quantity to receive in the Quantity Receiving field. Edit other fields as needed/if needed.

Note: Some editable fields are permission-based and may not be available to all users.

6a. OPTION A: Tap Receive(x) to receive your item

       This will receive your item and move you to an open receive screen

6b. OPTION B: Do not tap Receive (x) and scan you next item

This will move you to the next screen. Your first item will not be received but it and each subsequent item will move to the batch list which can be received all at once, suspended, or cleared in full. This allows items be scanned in succession and reviewed before committing. It also allows eaches to be scanned one after another without any screen interface until all scanning is completed.

Batch List Example with total to Receive displayed in lower right:

7. When all items have been scanned, tap the Receive (x) button in the lower right.

8. Tap Finish PO to complete receiving and return to the primary Receive screen.

Batch List feature: If you are not scanning all items, or need to pause to do something else, tap the ellipsis icon to open the overflow menu. From here you can Suspend Batch which will save a list of what you have scanned so you can resume it later.


Suspended batches can also be resumed on the POS in Receive Mode. Tapping Assign Tracking Number or Current Orders and choosing the same PO will alert that items have already been started (below) and will bring that item list up on screen if you choose Yes.

Loading your suspended list in Receive Mode on the POS will remove the batch list from FieldStack Mobile.

This is especially helpful if you need to alter cost prices based on an included invoice after having scanned all your items.